Remote Office and Administrative Assistant

About This Jobs

Bookkeeper / Administrative Assistant

Overview

Coalition Technologies is looking for a meticulous Bookkeeper and Administrative Assistant to become part of our virtual team. This role involves handling communications, carrying out accounting tasks, and organizing a range of administrative duties. The position offers a competitive hourly wage of $15 to $25 per hour and demands availability to work 40 hours each week from 9:00 AM to 6:00 PM Pacific Standard Time.

Requirements

• Willingness to learn, grow, and collaborate effectively with the team.
• Excellent verbal and written communication skills.
• A strong commitment to discretion, honesty, and dependability.
• Creative problem-solving abilities and a willingness to challenge conventional approaches.
• Ability to work 40 hours weekly from 9:00 AM to 6:00 PM Pacific Standard Time.
• A reliable home office setup with a fast computer, high-speed internet connection, and a camera, microphone, and speakers.

Preferred Qualifications

• Intermediate skills in spreadsheet software.
• Experience in bookkeeping or managing financial records.
• Familiarity with Google Sheets, Excel, QuickBooks Online, and G-Suite.

Your Duties and Tasks

• Handle incoming phone calls and email correspondence.
• Perform basic bookkeeping tasks such as recording expenses, organizing receipts, and maintaining transaction logs.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests.
• Assist with quality assurance reviews on reports.
• Coordinate new client contracts, generate invoices, and process client payments.
• Help maintain, update, and enter data into internal databases.
• Research, order, and distribute company-wide gifts two to three times per year.
• Organize company events, contests, and special projects.
• Manage company holiday schedules, time-off requests, and calendar adjustments.

Additional Duties if Based in Los Angeles

• Collect mail from the Downtown Los Angeles office twice each week.
• Scan and digitally organize all mail items.
• Record and deposit client payments.
• Collect and redistribute company office equipment from local staff, requiring a valid driver's license and dependable transportation within Los Angeles.

Why You Should Apply

• The industry's most competitive profit-sharing bonus program, distributing up to 50% of company profits monthly.
• A highly attractive paid time off policy to support a healthy work-life balance.
• Subsidized gym memberships.
• Comprehensive medical, dental, vision, and life insurance for U.S.-based team members.
• International health insurance reimbursement program for team members outside the U.S.
• Device upgrade and learning reimbursement programs.
• Encouraging professional development plans with clear goals and rewards.
• Additional role-specific incentives and bonuses.
• Fully remote team with a remote-first culture refined over ten years.

How to Apply

PLEASE CLICK HERE TO APPLY

We follow a rigorous selection process. Please be aware that failure to follow the application instructions will result in your application not being considered.

Compensation Note: For candidates residing in California, New York, Washington, and Colorado, the starting base pay ranges from $15 to $25 per hour. Final compensation may vary depending on experience, qualifications, skill evaluations, location, and position level. Compensation for positions in other states may fall outside this range.