Office Assistant – Take Ownership of Daily Operations (Los Angeles)

About This Jobs

Office Assistant - Daily Operations Manager (Los Angeles)

Ma Maison Floors
14111 S Main St, Los Angeles, CA, 90061

Compensation: Hourly rate between $20 and $21, determined by experience
Employment Type: Full-time
Experience Level: Mid Level

Overview

Ma Maison Floors seeks a dependable, detail-focused Office Assistant to manage daily operations. This role is based on-site in Los Angeles. You will serve as the hub of our workflow, coordinating among customers, vendors, the warehouse, and the Marketing Department. You should be at ease handling diverse tasks and communicating effectively. There is no cold calling involved.

Responsibilities

• Process invoices and payments, and prepare transaction summaries for the Marketing Department.
• Coordinate shipping: obtain three quotes, calculate profit margins, and recommend the best option.
• Prepare packing slips, collaborate with the warehouse, and approve outgoing shipments.
• Inspect outgoing goods to confirm correct materials and quantities.
• Take a quick photo of outgoing goods and attach it to the packing slip.
• Manage returns as well as incoming and outgoing shipments.
• Respond to customer and vendor calls regarding pricing, product availability, and order status.
• Take simple sample photos using the Ma Maison point-and-shoot camera.
• Perform general office tasks, data entry, and maintain Google Drive organization.
• Follow established procedures and report directly to the Marketing Director.

Requirements

• Must have consistent, reliable daily attendance and a stable work schedule.
• Clear, fluent English for effective communication with customers, vendors, and warehouse staff.
• Comfortable using a computer for everyday office tasks, including Google Docs, Sheets, Drive, and Gmail.
• Basic business knowledge, such as Accounting 101 level understanding of invoices, purchase orders, COD transactions, profit margins, and shipping terms.
• Ability to quickly learn processes and think logically.
• Strong customer service mindset and clear verbal communication skills.
• Dependability, punctuality, and a willingness to assist wherever needed.
• QuickBooks experience is a plus, though we can teach it if you have the fundamentals.

How to Apply

Apply here: https://forms.gle/sihkKckaSWXSJdkn8

Important:

• Submitting a resume alone is not considered a complete application.
• Only candidates who fill out the application form will be reviewed.
• Do not send text messages.
• For questions, call (310) 692-1283 Monday through Thursday and ask for Jacob.