Part-Time Office Secretary (HOA Administration) (Santa Barbara)

About This Jobs

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Schedule

Part-time with flexible hours, including evenings as required for board meetings.

Position Overview

We are looking for a dependable and meticulous Office Secretary to assist a Homeowners Association (HOA) with meeting documentation and behind-the-scenes administrative duties. This position suits an individual who is well-organized, prompt in responses, and at ease working under deadlines.

Key Responsibilities

• Attend HOA board meetings, primarily via Zoom, which may occasionally occur during evening hours.
• Accurately capture and prepare meeting minutes.
• Deliver polished meeting minutes and summaries of action items within 24 to 48 hours following each meeting.
• Monitor and organize follow-up tasks arising from meetings.
• Offer general administrative support, such as document management and coordination efforts as needed.

Requirements

• Strong written communication and note-taking abilities.
• Capability to produce clear, concise, and professional meeting minutes.
• Consistent and mandatory attendance at scheduled board meetings.
• Able to consistently meet tight turnaround deadlines.
• Proficient in Zoom, Microsoft Office or Google Workspace, and standard administrative tools.
• High level of organization and careful attention to detail.

Work Environment and Expectations

• Flexible schedule outside of required meeting times.
• Mandatory attendance at scheduled board meetings and timely completion of follow-up tasks.
• Remote-friendly role with meetings conducted via Zoom.

Preferred Qualifications

• Previous experience in HOA management, property management, or supporting board governance.
• Experience taking formal meeting minutes.

If you are reliable, detail-focused, and comfortable working independently with clear deadlines, we encourage you to submit your application.