Accounting and Payroll Coordinator (Palm Springs)

About This Jobs

We are seeking a meticulous and organized Payroll and Accounts Payable Coordinator to join our expanding construction operations team in Palm Springs, California. The ideal candidate has experience supporting construction projects, handling payroll processing, managing accounts payable, and performing project administration in a rapid work setting.

Qualifications

• At least 2 years of construction industry experience is preferred
• Experience with payroll time entry and/or accounts payable in California is a plus
• ERP system experience is preferred (experience beyond QuickBooks is strongly desired)
• Strong organizational abilities and high attention to detail
• Capability to handle multiple tasks and communicate effectively with both field and office teams
• Proficiency in Microsoft Excel and general office software

Core Responsibilities

• Receive, organize, and process employee timecards
• Enter payroll data into HH2 or Service Management systems
• Prepare payroll summaries and resolve discrepancies
• Coordinate time approvals with Foremen, Superintendents, and Project Managers
• Maintain electronic payroll records and sign-in sheets
• Coordinate with Project Managers and suppliers regarding materials, rentals, and quotes
• Prepare and submit subcontracts according to company procedures
• Issue and track purchase orders through Kojo or Sage Service Management
• Maintain purchase order logs and update commitments and change orders
• Request and manage Certificates of Insurance and W9 forms
• Provide administrative support for project teams and field operations
• Assist with safety administration, filing, and tracking
• Coordinate with Corporate on HR and IT-related needs
• Order office supplies and manage service requests
• Create and maintain Excel spreadsheets for job hours, work orders, and reporting

Apply today: https://atwork443.applicantstack.com/x/apply/a2v6venb4ftb/aa0