Department Aide (Part-Time) (Goleta)

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Department Aide (Part-Time)

• Salary: $17.20 - $21.20 per hour
• Location: City Hall, 130 Cremona Drive, Goleta, CA
• Job Type: Hourly Department Aide, Library Page
• Job Number: 2026-010
• Department: Finance
• Division: Finance
• Opening Date: May 18, 2026
• Closing Date: June 8, 2026, at 11:59 PM Pacific

The Position

The City of Goleta Finance Department is looking for a part-time Department Aide to offer administrative support across various programs. The ideal candidate should have strong customer service skills and the ability to quickly adapt to new software systems, including those for business license applications. A basic familiarity with office financial processes, such as cash handling and accounts payable, is beneficial, along with fundamental arithmetic skills and proficiency in Microsoft Excel. Primary duties will involve assisting the Business License Specialist with front desk customer service, handling phone calls, and replying to emails. During quieter periods, this role will support Accounts Payable by scanning and organizing documents, assisting Accounting Specialists, and providing coverage during lunch breaks. Additional tasks may include helping accountants with data retrieval and basic account reconciliation activities.

Applicants must be able to work on-site at City Hall for four hours each day, Monday through Thursday. An extra three hours per week may be available depending on special project needs.

Accounting or bookkeeping experience is a plus but not mandatory. Ideal candidates will have some familiarity with Microsoft Office, especially Excel.

This position will not exceed 999 hours in any fiscal year from July to June. It is a temporary, non-benefited, at-will role that does not confer property rights or an expectation of ongoing employment.

The Department

The main role of the Finance Department is to safeguard the financial integrity of the City of Goleta by delivering high-quality financial services, upholding public trust, and promoting government efficiency, effectiveness, and accountability. The department manages an effective financial accounting system that accurately reflects the city's financial operations and provides a structure for financial planning and analysis. Additionally, the Finance Department oversees the city's investment program. The primary objective is to furnish accurate, reliable, and timely financial information to the City Council, City Manager, city staff, and external parties, adhering to professional standards.

Examples of Duties

The following duties are typical for this classification. Incumbents may not perform all listed functions, nor are all duties necessarily carried out by every person in this role, depending on business needs and evolving practices:

• Maintain precise and current files and records for assigned areas; develop and monitor various logs, accounts, and files to ensure accuracy; create, organize, and maintain filing systems.
• Perform routine clerical tasks related to record keeping and reporting for assigned areas; maintain various records, logs, and files; assist department staff, vendors, and others.
• Provide support to department staff, vendors, and the general public in assigned areas.
• Operate office equipment such as a PC or laptop, copier, and fax machine; use various computer applications and software.
• Carry out additional duties as required.

Typical Qualifications

The following generally outlines the knowledge and abilities needed to enter the job or acquire within a short period to successfully perform assigned duties.

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment, including computers.
• Computer applications like word processing and spreadsheet software.
• Principles and practices of record keeping and filing.
• Mathematical principles.
• Basic business letter writing and report preparation.

Ability to:

• Learn the organization, operations, and services of the city and external agencies as needed for assigned responsibilities.
• Understand, interpret, and apply general administrative and departmental policies and procedures.
• Perform various support tasks and duties of a general and specialized nature for an assigned department or division.
• Respond to requests and inquiries from coworkers, vendors, and the public.
• Operate modern office equipment, including a computer and various software packages.
• Handle assignments with discretion; exercise good judgment and maintain confidentiality of sensitive information, records, and reports.
• Demonstrate awareness and appreciation of the community's cultural diversity.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted during work.

Education/Training

Equivalent to completion of the twelfth grade.

Experience

One year (full-time equivalent) of related experience in departmental support or customer service.